IOWA SCHOOL SAFETY STANDARDS

What is the maximum award that each school district or nonpublic school is eligible to receive?

For the purposes of this grant, the maximum amount of funds that a school district or a nonpublic school is eligible to receive is based on total school building count multiplied by $50,000 (e.g., three buildings will generate $150,000 in grant funds). The budget for the school safety improvement grant was based on the 2021-2022 building count as reported by each district/system in the 2021-2022 BEDS (Basic Educational Data Survey).

Are the school safety improvement grant funds restricted to the school buildings included in the 2021-2022 building count?

Security improvements on any eligible school building, as defined by the program’s policy, could be eligible for reimbursement (up to the maximum possible award) if the use of funds addresses a security issue identified in the school’s vulnerability assessment.

How is a school building defined?

Per the definitions of school buildings and attendance centers found in Iowa Administrative Code 281-14.3 and 281-17.2, respectively: “Any public or non-public attendance center containing classrooms used for instructional purposes for pre-school, elementary, middle, or secondary school students.” This does NOT include community partner preschools.

1. To be eligible to apply for School Safety Improvement funding, a current vulnerability assessment is required. Upon completion of a vulnerability assessment(s), school districts (public and private) may apply for the School Safety Improvement grant funding.

2. The school district must be listed on the 2021-2022 BEDS report, which is used to determine the maximum school safety grant award amount per school district.

3. Proof of appropriate coordination and necessary approval from the State Fire Marshal or the School District’s local fire inspector prior to installation of minor capital improvements and/or other associated security enhancements or modifications will be required to be eligible for reimbursement under this subaward. [Documentation providing proof of this compliance is required as part of the reimbursement request.]

A copy of a valid vulnerability assessment and/or other documentation must be submitted as part of the completed application and meet the following requirements:

• Must include defined vulnerabilities and options for consideration to mitigate vulnerabilities
• Any vulnerability assessments completed prior to the application cannot be more than 3 years old

A vulnerability assessment must be completed by one of the three options listed below:

• Assessment by the State of Iowa and/or the State of Iowa contracted 3rd party entity
• Assessment by Law Enforcement
• Assessment by Vulnerability Assessment Services Providers (Contracting with a VASP will not be a reimbursable expense; a vulnerability assessment completed utilizing a school self-assessment tool or VASP other than the State of Iowa and/or the State of Iowa contracted 3rd party entity will be required to have an official letter from local law enforcement validating the vulnerabilities and options for consideration identified from the self-assessment.)

Superintendents and head nonpublic school administrators can request an assessment through the School Safety Vulnerability Assessment Survey, located in the Other folder on the main Consolidated Accountability and Support Application (CASA) dashboard.

Each school district and nonpublic school that requests a vulnerability assessment through the CASA survey will be contacted via phone by the State of Iowa’s third-party contracted entity, Tetra Tech, to establish communications. Once initial contact has been made, Tetra Tech will work with the point of contact at each district and nonpublic school to schedule their vulnerability assessments. Learn more about the requirements here.

S E P T E M B E R  1 ,  2 0 2 4 : Notice of Interest Submission Due Date

O C T O B E R  1 ,  2 0 2 4 : School Safety Capital Improvement Grants Application Due Date

D E C E M B E R  3 1 ,  2 0 2 4 : End of School Safety Grant Period of Performance

• The period of performance begins at the time of receipt of the approved subaward documentation and ends on December 31, 2024.
• All costs incurred prior to the approved subaward and after December 31, 2024, are not eligible uses of these funds.
• All costs associated with an approved application must be incurred (obligated to pay) on or before December 31, 2024.
• All work must be completed, and reimbursement submitted to and paid no later than December 31, 2025, or 60 days after the completion of work, whichever comes first.

The first step is to obtain a Unique Entity Identification (UEI) number, if you do not already have one. Be sure that your UEI number is publicly viewable. Request your UEI number here.

After completing the School Safety Vulnerability Assessment Survey, via the CASA System, the school district Point of Contact listed in the survey will receive the School Safety Grants Application Package via email, which contains instructions on how to register for access for the School Safety Improvements Program and the School Safety Grant Application Excel file (only school districts that respond Yes to the School Safety Improvement Grant Program question will receive a grant application). Within the EMGrants Portal, you may submit an Access Request for School Safety Improvements funding.

1. School districts (public and private) must indicate and provide their Notice of Interest (NOI) in the School Safety Improvement grant funding opportunity through completion of the “School Safety Improvement Funding NOI” survey in the Consolidated Accountability and Support Application (CASA) system. The survey is located in the “Other” folder on the main CASA dashboard.

2. Once a school district (public and private) has indicated their notice of interest via the survey, the grant application and instructions will be provided, via email, to the school district’s point of contact designated within their survey response.

3. Verify that the current vulnerability assessment is completed for each school building for which funds are being sought. Vulnerability assessments must include defined vulnerabilities, options for consideration to mitigate vulnerabilities, and meet all other state vulnerability assessment requirements.

4. Submit the completed Excel application and signed documents via upload into the EMGrants portal.